Asian University

Library and Learning

Resource Centre
 

Library Cataloguing LC Classification Scheme The Library of Congress in Washington D.C., from which the LC Classification System is derived, is the largest national library in the world. Though the LC Classification System is complex, users only need a general understanding of it in order to locate books on the shelves. Here we include information on Call Numbers; how books are shelved; and the Main Classes and Subclasses of the System.

Call Number

Call Numbers are a combination of letters and Arabic numerals.

For example: LB1049 .M37 1999 C.2

How Books are Shelved

Books are shelved alphabetically by Main Class first. Within the Main Class, Subclasses follow next. Hence, for example, the Subclass LB comes before the Subclass LC. After subdivision number books are shelved by author letters and numbers. The filing is in a decimal system so that in the example below HD31.C3563 is shelved before HD31.C412. When Call Numbers are exactly the same, books are shelved according to date of publication with the most recent shelved last.

HD31 .C3563 1987 C.2

HD31 .C412 1989

HD31 .C414 1985

HD31 . C414 1991

Signs at the end of stacks indicate the range of Call Numbers which are shelved there. For example: K1 - K7624; BF - D; HD.

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Library services

Inter-library Loan services are offered to the students, faculty and staff of Asian UST for research purposes. Inter-library Loan processes requests from Asian UST faculty, staff and students for materials not owned by the Asian UST library. The requests could be for photocopies of materials.

Search Services

Search information from CD-ROM, online and Internet databases.

Reference and Information Services

Answers to general questions about the use of the library; assistance to patrons in using library collections and accessing information sources.

Audiovisual Services

Language cassette tapes, video tapes, CDs, VCDs, etc.

Photocopying services

Self-service photocopying for patrons.

Circulation Services

Borrowing, return, renewal, reservation of library materials.

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Loan Policy

Lending

Resource type	Member type	Number (item)	Loan (day)
General Book	Academic Staff	20	56
..	Graduate Student	8	14
..	Undergraduate Student	6	14
..	Non-Academic Staff	3	14
Audio Visual	All Members	2	3
Journal (Back Issue)	All Members	2	3

Note:

• Last check out must be done 15 minutes before Library closing time.

• Reference books, Reserved books, and Current issue journals are for use in the library only (unless specific permission has been given for borrowing)

Loan Policy

• The same borrower is allowed two renewals of borrowed materials if there are no other borrowers for the same materials.

• If a book one wishes to borrow is not on the shelf, the status of the item may be checked at the Circulation Counter. Items already on loan may be reserved when returned, or recalled from the patron who has the item. The borrower who reserved the book will be notified when the item is available.

• Overdue fines for general books is B 5 per day per book. Overdue fines will be calculated from the date due to the date when the book is returned.

• If the book is overdue after two weeks, the Library will send out the first claim notice. The second and the third notices will follow at two week intervals. If a borrower fails to return the books after the third notice, the Library will cancel his right to check out library materials and he will lose the privilege of holding the library member. Moreover, when he returns the book after the third notice, he will be charged for the mailing of notices in addition to overdue fines. If he fails to react after the third notice, the Library will try calling the said borrower to urge him to take prompt action in returning the books. Again if three calls are made in vain, he will be charged for the calls made in addition to fines.

• The responsibilities of the borrower of library materials are as follows :

• The borrower is responsible for any damage or loss that occurs to the borrowed materials from the date of taking them out until the date of returning them to Library. Also, the borrower is to inspect any damage to the materials before taking them out of the library.

• In case of damage to the borrowed materials, the borrower must pay the costs of repairing the damage.

• In case of loss of borrowed materials, or loss of some pages in the materials, the borrower must report and pay twice the costs of the materials. The fine must be settled immediately in order to restore borrowing privileges.

• Reference books, newspapers, government publications, conference proceedings, theses and dissertations, microfiches, CD-ROM databases and most periodicals are not allowed to be taken out of the library.

Renewals

• Books can only be renewed 2 times.

• You will not be able to renew any book before the due date.

• You will not be able to renew any book if you have outstanding fines or overdue books.

• You can renew any book if it has been reserved by another user.

Returns

Books should be returned as soon as they have been finished with, and not later than the due date.

Overdue Books and Fines

• Overdue notices will be delivered to you by e-mail.

• The overdue items will be fined as follows:

• General Books: 5 Baht/item/day

• Audiovisual Materials: 5 Baht/item/day

The borrower shall be held responsible for the lost and damage of the book borrowed and shall be charged for the cost.

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Glossary

Abstract is a brief summary of a book, article, etc.

Bibliography is a list of books and /or journal articles on a particular subject or by a particular author.

Call number is a combination of letters and numbers that is located in the upper left-hand corner of each catalog card, and on the spine or cover of each book.

CD-ROM usually refers to a computerized index or other reference source that has information stored on a compact disc.

Check out means to take books or periodicals out of the library for a certain period of time. You need your current library card to do this.

Circulate means a book can be borrowed or checked out.

Citation is a reference to a book, article, or other such item. It will list such things as author, title, and date.

Current periodicals are the latest or most recent issues of journals and magazines that the library receives.

Due Date is the date stamped inside each book you check out. The book has to be returned to the library by this date. If you return it late, you will be charged a fee.

Full-Text Database is a database from which you can retrieve the full text of documents instead of just bibliographic citations.

Information/Reference Desk is the place where library staff is available to answer your questions and to show you how to use online catalog and the card catalog.

Journal is a periodical that contains scholarly articles or research. See the related terms "periodical, " "magazine" and "serial".

Overdue A book is overdue if it is returned to the library after the due date that is stamped inside it. If it is overdue you will have to pay a fine.

Periodical is a serial publication that appears at regular intervals. It is a broad term that usually includes magazines and journals.

Recall if a book you need is not on the shelf, you can have Circulation Services recall it for you. In other words, the person who has the book will be notified and will have to return the book to the library. You will then be notified that the book is being held for you.

Recall notice If you receive a recall notice you must return the book to the library even though it is not yet due. You must return it since someone else needs it and has asked for it to be recalled.

Renew if you need a book longer than the date due, you can ask to have it longer, or, in other words, renew it. To renew a book you must contact Circulation Services. They will let you renew it if no one else has asked to have that book.

Search if a book you need is not on the shelf and the Circulation Services department says that no one has it checked out, you can request a search. The staff will look for the book and will notify you when they find it.

Serial is a publication that is issued in successive parts and is intended to be continued indefinitely. Serials include journals, magazines, newspapers, periodicals and series.

Stacks are the shelves that hold library books.

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